With so many tools we use as a team, it can be difficult to know what is what sometimes. This guide is intended to help distinguish between how we use Notion, and how we use Google Drive.

Notion is the knowledge base

Notion is where the top-level knowledge lives. The content that lives here remains (fairly) evergreen, and acts as a reference for anyone wanting to dive deeper into a particular area. You’re unlikely to work out of Notion very often, but if you need a refresher on a policy or to read up a department, the information is here when you need.

Expect to read:

• Benefits & expense policies
• Sales processes and instructional guides
• Design guidance material
• History of Carted, our vision and our values

<aside> 💡 Why Notion? Notion allows information to be easily navigated and discovered without having to open documents. Unlike Google Drive, it has the ability to link between docs and create useful breadcrumbs of documents.

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Google Drive is the beating heart repository

This is where live work lives. Google Drive should be where you save any work that is relevant to the team. Each team has their own folder and is responsible for maintaining a level of order within their respective folder.

Note: in contrast to Notion, google docs may be read many years after they were written but they don’t always need to be maintained, as they often represent a snapshot in time.

Tip: names and dates included at the top of every Google Doc help to capture that context.

[Insert your] Link to Google Drive ↗

Expect to find:

• Recordings of sales calls and internal meetings
• Documents that are considered work in progress
• Strategy docs, legal contracts and NDAs
• Headshots and footage